How to ask for a raise: timing, evidence and a script that works

When is the best time to ask for a raise?

Knowing how to ask for a raise starts with timing. Many employers decide pay increases once a year, often weeks before formal reviews, so a request made after budgets are locked may have to wait. Ask HR or your manager when pay decisions are made and aim to raise the topic a month or two before that point.

The New York State Department of Labor suggests an annual review after a year in your position as the most appropriate time, and notes that six months can also be acceptable if you can show specific results. Other good moments are right after a measurable win and when your duties grow, for example when you start training others or take over a departing colleague's work.

Avoid asking in the middle of layoffs, a hiring freeze, or a crisis your manager is handling. If the timing is bad for the business, you can still ask to schedule the conversation for when the next budget is set.

How to build your evidence packet

Your manager may need to justify the raise to their own boss or to HR, so give them material they can forward. Keep it to one page, focus on outcomes rather than effort or time served, and be accurate: never overstate a result.

If your results are hard to quantify, use before-and-after comparisons, volume, quality measures or written feedback. Goals from your last review are especially useful, because meeting them is evidence your manager already agreed matters. For help phrasing them, see these career goals examples, or draft a summary from your own notes with the self-evaluation generator.

1. List three to five results since your last pay change, with numbers where you have them: time saved, errors reduced, customers served, revenue, cost savings or goals met.
2. Describe how your scope has grown: new duties, people you train or supervise, systems you own, or hours of coverage you took on.
3. Add proof: positive feedback, customer compliments, awards or completed certifications.
4. Include market data for your role and location, with sources.
5. Finish with a specific request and the date you would like it to take effect.

How much of a raise should you ask for?

Base the number on the market and your scope, not on a round percentage. Look up your occupation in the Bureau of Labor Statistics wage data or CareerOneStop's Salary Finder for your area, compare current job postings for similar roles, and ask HR whether your role has a pay band and where you sit in it. The same research method is described in our guide to salary expectations.

Pick a specific figure or a narrow range you can explain. The New York State Department of Labor warns against arbitrary numbers: know why you are asking for a particular amount and be ready to defend it. The raise calculator shows your new pay and the increase as an amount and a percentage, which helps you check that the figure is one you can justify. If your duties now match a higher-level role, it may be more accurate to ask for a promotion or title change with pay to match.

Colleagues can be a useful data point. The National Labor Relations Board explains that the National Labor Relations Act gives employees the right to talk with coworkers about their wages. The Act mainly covers private-sector employees, so if you are a supervisor or work in government, check which rules apply to you before relying on it.

Email to request a raise meeting (template)

Do not raise pay in a hallway or at the end of an unrelated meeting. Ask for dedicated time and name the topic so your manager is not caught off guard and can check the budget beforehand. MSU Billings also suggests checking with HR beforehand so you know when raises are given, and notes that a performance review is another natural time to bring it up. If you work shifts and rarely see your manager at a desk, a short message asking for 20 minutes works the same way.

How to ask for a raise in an email: samples for common situations

Sometimes the request itself goes in writing: your manager asks you to send your case before the meeting, you work remotely or on different shifts, or pay decisions go to someone who was not in the room. A written request also gives your manager something to forward. Keep it to a few short paragraphs and leave the negotiation for a conversation; the New York State Department of Labor advises against negotiating over text message.

Each sample below follows the same order. Swap in your own facts and never overstate a result. The raise request email template fills in your manager’s name, your accomplishments and the amount for three of these situations: ahead of a review, after new responsibilities and to match the market rate.

• Subject line: Request to discuss my compensation
• Subject line: Time to talk about my role and pay
• Subject line: Request for a market adjustment
• Subject line: Raise request summary, as discussed

1. Subject line: name the topic plainly, such as “Request to discuss my compensation”.
2. First sentence: say what you are asking for, a raise or a meeting to discuss one.
3. Evidence: two or three results and any growth in your duties, with numbers where you have them.
4. Market: one line on the pay data you checked for your role and location.
5. The ask: a specific amount or narrow range and the date you would like it to take effect.
6. Next step: a meeting or a date by which you would like to talk.

What to say when asking for a raise: a meeting script

Keep the meeting short and structured: state the purpose, summarize the evidence, name the number, then stop talking. Silence after your request is normal; let your manager respond. Rehearse out loud once or twice with a friend so the wording feels natural.

Some approaches tend to backfire. Montana State University Billings' guidance advises focusing on why you have earned more money rather than why you need it, and avoiding threats to quit unless you truly have another offer you plan to take.

• Say: “Based on my results and the market for this role, I'm asking for $[target].”
• Say: “What would it take to get there, and by when?”
• Avoid: “I need more because my rent went up.” Keep the case about the role.
• Avoid: “I've been here three years, so I'm overdue.” Tenure alone is a weak argument.
• Avoid: ultimatums you are not prepared to act on.

What if your manager says no or “not right now”?

A first answer of “let me check” or “not this cycle” is common, because raises often need approval from someone else. Your goal is to leave with specifics: what the decision depends on, who makes it, and when you will hear back. Then send a short recap email the same day so there is a written record.

• “I need to check the budget”: ask when you can expect an answer and put a follow-up on both calendars.
• “There's no budget right now”: ask when the next budget is set, and whether a one-time bonus, extra paid time off, training, a schedule change or a title change is possible now.
• “You're not ready yet”: ask which specific results would make the case, and agree on measurable goals and a review date.
• “No” with no explanation or path: thank them, ask for feedback, and take time to consider your options.

Follow-up emails after you ask: no reply yet, or a yes

Raises often need approval from someone else, so an answer can take time. MSU Billings recommends setting a specific time to return to the conversation, such as another meeting a week later, rather than leaving it open. The New York State Department of Labor adds that delays are common and suggests clarifying the timeline from the beginning.

If the agreed date passes, send one short, friendly check-in. If the answer is yes, reply the same day to thank your manager and ask for written confirmation of the new pay and effective date.

Sample outcomes and what to do next

Most raise conversations end in one of a few ways. Knowing your next step for each one makes the meeting less stressful.

If the answer stays no despite strong evidence, that is useful information too. You may decide to build a case for an internal move, or to start a quiet external search with a clear job search plan. Any new offer can then be judged against your current package, and if you receive one, salary negotiation skills carry straight over.

• Full yes: thank your manager and ask for written confirmation of the new pay and effective date.
• Partial yes: accept graciously if it is reasonable, and agree on when the remainder will be reviewed.
• Deferred with goals: track your progress against the goals and bring the evidence to the agreed meeting.
• Non-pay alternative: consider whether extra time off, training, flexibility or a title has real value to you, and get it in writing.
• Firm no with no path: ask for feedback, then decide whether the role still meets your goals.