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Resignation letter generator
Fill in a few details and get a polite resignation letter in four versions, from standard to short. Fill in your manager's name, your role and your last day. Get a clear, polite resignation letter in four versions, ready to copy, edit and send.
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How to use it
- Check your notice period. Look at your contract or handbook for the notice you owe. Two weeks is common, but your employer may ask for more or less.
- Fill in the details. Add your manager's name, the company, your job title and your last day. A reason is optional; many people leave it out.
- Choose a version and send it. Pick the standard, grateful, short or immediate version, read it through, then send it to your manager after you tell them in person or on a call.
Example
What was entered
- Your manager's name
- Dana Ruiz
- Company
- Fernwood Studio
- Your job title
- Marketing Coordinator
- Your last day
- October 16, 2026
- Your name
- Sam Patel
- Reason to mention
- to take a role closer to my family
Standard
Subject: Resignation: Sam Patel, Marketing Coordinator
Dear Dana Ruiz,
Please accept this letter as formal notice of my resignation from my position as Marketing Coordinator at Fernwood Studio. My last day of work will be October 16, 2026. I am leaving to take a role closer to my family.
Thank you for the support and the opportunities I have had in this role. Over the coming weeks I will do everything I can to hand over my work smoothly, including documenting my current projects and helping to train whoever takes them on.
Please let me know how I can help most during this transition.
Sincerely,
Sam Patel
Resignation letter examples (2 weeks’ notice, immediate, short)
These are the four letters this generator writes, with the details left as placeholders. For two weeks’ notice, make your last day two weeks after the day you send the standard or grateful letter.
Standard
Subject: Resignation: [Your name], [Job title]
Dear [Manager’s name],
Please accept this letter as formal notice of my resignation from my position as [Job title] at [Company]. My last day of work will be [last day].
Thank you for the support and the opportunities I have had in this role. Over the coming weeks I will do everything I can to hand over my work smoothly, including documenting my current projects and helping to train whoever takes them on.
Please let me know how I can help most during this transition.
Sincerely,
[Your name]
Grateful
Subject: Thank you, and my resignation
Dear [Manager’s name],
I am writing to let you know that I am resigning from my role as [Job title] at [Company], with my last day on [last day].
This was not an easy decision. I am grateful for everything I have learned here, for your guidance and for the chance to work with such a thoughtful team. I will always value the experience.
Before I leave, I will make sure my work is up to date and handed over clearly. If there is anything specific you would like me to finish or document, please tell me.
With thanks and best wishes,
[Your name]
Short
Subject: Resignation notice
Dear [Manager’s name],
I am resigning from my position as [Job title] at [Company]. My last day will be [last day].
Thank you for the opportunities I have had here. I will help with a smooth handover of my work before I go.
Best regards,
[Your name]
Effective immediately
Subject: Resignation effective immediately
Dear [Manager’s name],
Please accept this letter as notice that I am resigning from my position as [Job title] at [Company], effective immediately. My last day of work is [last day].
I am sorry for the short notice and understand the difficulty it may cause. I will do what I can to help with the transition, including sharing notes on my current work.
Thank you for the opportunities I have had here.
Sincerely,
[Your name]
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Frequently asked questions
What should a resignation letter include?
The date, who it is to, a clear statement that you are resigning from your role, your last day of work, and a short thank you. A reason and an offer to help with the handover are optional but common.
Do I have to give a reason for resigning?
No. A resignation letter does not need a reason, and many people leave it out. If you add one here, keep it short and positive, because the letter may stay in your employee file.
Should I tell my manager before sending the letter?
Usually yes. Most managers prefer to hear the news in a conversation first, in person or on a call, and then receive the letter as the written record of your resignation and last day.
Is anything I type saved or sent?
No. The letter is filled in on this page, in your browser. Nothing you type is sent to Applystead or anyone else, and nothing is saved after you leave the page.