Free tool · Runs in your browser
Response to job rejection email template
Just received a rejection? Fill in who wrote to you, the company and the role, pick the reply that fits, and copy a short, gracious response that leaves the door open.
Private. Runs in your browser; nothing you type leaves your device.
Your text
Subject:
How to use it
- Fill in the details. Enter the name of the person who wrote to you, the company and the job title. The reply updates as you type, and nothing you enter leaves your browser.
- Choose your reply. Use the keep-in-touch version when you simply want to thank them and stay on good terms. Use the future-roles version when you would like to be considered for the next opening.
- Reply in the same thread. Copy the text, reply directly to the rejection email so the context stays together, read it once more and send it within a day or two.
Example
What was entered
- Recipient's name
- Dana
- Company
- Northwind Health
- Job title
- Customer Success Manager
- Your name
- Priya Nair
Thank them and keep in touch
Subject: Re: Customer Success Manager at Northwind Health
Hi Dana,
Thank you for letting me know about your decision on the Customer Success Manager role. While I am disappointed, I appreciate the time you and the team spent with me and the chance to learn more about Northwind Health.
I enjoyed our conversations and would be glad to stay in touch. I wish you and the team every success.
Best regards,
Priya Nair
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Related guides
Frequently asked questions
Should I respond to a job rejection email?
A short reply is worth sending. It takes a minute, shows you handle setbacks well, and keeps you in the mind of someone who already knows your application. A gracious reply is the last impression you leave before the next opening comes up.
How soon should I reply to a rejection?
Within a day or two is ideal, while the conversation is still fresh. Take a little time first if the news stings, so the reply reads as calm and sincere rather than rushed.
Can I ask for feedback in my reply?
You can, but keep it to one light sentence or send a separate message. If feedback is your main goal, a dedicated feedback request is clearer and easier for the recruiter to answer.
Should I connect with the interviewer afterwards?
If you had a good conversation, a connection request on a professional network with a short note of thanks is a natural next step. It keeps the relationship going without asking for anything.
Is my information sent anywhere?
No. This template runs in your browser: the text is filled in on this page as you type, and nothing you enter is sent to Applystead or anyone else. You copy the finished text and use it from your own account.