Free tool · Runs in your browser
Interview confirmation email template
Invited to an interview? Fill in the interviewer, role, company, date and time, pick phone, video or in-person, and copy a short confirmation email that also asks for the details you still need.
Private. Runs in your browser; nothing you type leaves your device.
Your text
Subject:
How to use it
- Fill in the invitation details. Enter the interviewer's name, the job title, the company, and the date and time exactly as the invitation gives them. The email updates as you type, and nothing you enter leaves your browser.
- Pick the interview format. Choose phone, video or in-person. Each version confirms the time and asks for the one or two practical details that format needs, such as a meeting link or where to go on arrival.
- Reply in the same thread. Copy the email and send it as a reply to the invitation, so the interviewer sees it next to the original message. Aim to reply within a working day of being invited.
Example
What was entered
- Interviewer's name
- Dana
- Job title
- Operations Coordinator
- Company
- Brightline Logistics
- Interview date
- October 14, 2026
- Interview time
- 10:30 a.m. Eastern
- Your name
- Marcus Bell
Phone interview
Subject: Confirming our phone interview on October 14, 2026
Hi Dana,
Thank you for inviting me to a phone interview for the Operations Coordinator position at Brightline Logistics. I am happy to confirm that I am available on October 14, 2026 at 10:30 a.m. Eastern.
Could you let me know whether you will call me or whether I should dial in? If you will be calling, the number on my application is the best one to reach me on, and I will make sure I am somewhere quiet a few minutes beforehand.
I look forward to speaking with you.
Best regards,
Marcus Bell
Related free tools
- Interview reschedule email template: Three polite emails to reschedule an interview: for a clash you cannot move, for illness, or to offer new times.
- Questions to ask the interviewer generator: Get ten questions to ask the interviewer, drawn from the job description and fitted to your interview stage.
- Interview question generator: Get ten likely interview questions for a job from its own description, for the stage you are preparing for.
- Interview thank you email generator: Get a thank-you email after your interview that recalls what you discussed and why you fit.
Related guides
Frequently asked questions
Do I need to confirm an interview by email?
It is good practice. A short confirmation shows you are organized, catches any mix-up over the date or time before it matters, and gives you a natural place to ask for a meeting link, a phone number or directions. It also leaves a written record you can check on the day.
How soon should I reply to an interview invitation?
Within a working day is a good aim, and the same day is better if you can manage it. A prompt reply shows you are keen, helps you keep the slot you were offered, and leaves time to sort out any clash with the date or time before the day arrives.
What should an interview confirmation email include?
Thank the interviewer, name the role, and restate the date and time so any mistake is spotted early. Then ask only for what you still need: the meeting link for a video call, who calls whom for a phone interview, or the address and who to ask for at an in-person interview.
What if the time they offered does not work for me?
Reply as soon as you can, thank them for the invitation and suggest two or three other times that suit you. The interview reschedule email template on Applystead has versions for a clash, for illness and for offering new times.
Is my information sent anywhere?
No. This template runs in your browser: the email is filled in on this page as you type, and nothing you enter is sent to Applystead or anyone else. You copy the finished text and send it from your own email account.